HR Toolkit


Table of Contents Introduction Print Version (Entire HR Toolkit) WELCOME Business Advocates MT Business Requirements Tools Available for Employers Finding the Right Employee On Line Recruiting Labor Market Information Job Order Form HIRING PROCESS Hiring Cycle Recruitment Plan Job Descriptions Discrimination Determining Essential Functions Basic Job Description Outline Job Applications Supplemental Questions Pre-employment Inquires Let Applications and Job Descriptions Help Job Application Inquiries Hiring Checklist Generic Job Application Job Interviews Guidelines for Interviewing The Interview Caution Behavioral Interviewing Interview Planning and Probing Sample Evaluation Form The Employment Interview Dos and Don’ts Applicant Screening Sample Turndown Letter #1 Sample Turndown Letter #2 Checking References Background Investigations Tips on Providing References Tips on Checking References Telephone Reference Check Form HIRING TOOLS Tools Available for Employers New Employee Orientation Checklist Employee Handbooks Acknowledgements & Disclaimers Sample Outline of Employee Handbook Personnel Files What to Keep in the Basic Personnel File Records That Should Be Maintained in Separate Locked Files Safety and Health Records Who Should Have Access Record Retention Requirements Dress Code Sample Policies CATCHING & RELEASING TALENT Performance Evaluations Supervisor's Checklist Progressive Discipline Key Elements Informal and Formal Disciplinary Actions Formal Disciplinary Actions . Warning Checklist Progressive Discipline Steps Documentation Tips Disciplinary Checklist Sample Disciplinary Notice Employee Termination Exit Checklist Exit Interview Exit Interview Form Cost of Turnover Why Do People Leave Their Jobs? Retention Analysis & Survey What Can You Do? Motivating Employees Motivational Zappers Recognition Fundamentals Ideas for Rewards Motivation Fundamentals Hiring Talent Employee Generations and Values The Workplace: Old vs. New The Generational Puzzle at Work Characteristics of Different Generations How to Solve the Generational Puzzle at Work Training and Developing Your Workforce Investing in Employee Training Assessing Your Training Needs Training Orientation Check List





We are pleased that you have chosen to use our resources. Our goal is to provide you with information to assist you as you grow your business and continue to provide quality jobs for Montana Citizens. The information provided is general in nature and intended only as a guide and should not be substituted for professional legal advice specific to your circumstances. This Guide is a product of the Northwest Montana Workforce Centers. Should you duplicate any items, please acknowledge the Northwest Montana Workforce Center. No part of the Guide may be reproduced for the purpose of resale.

Table of Contents