New Hire Reporting Law
General
The Department of Revenue provides a guide with all the information necessary
to comply with Montana's New Hire Reporting Law. This law requires every Montana
employer to report a minimal amount of information on each new employee hired
or rehired on or after October 1, 1997.
Employers who wish to receive a preprinted Montana NHR form, with their preprinted
employer information, can call the New Hire Reporting Program toll-free at 1-888-866-0327.
For the Helena area, and outside Montana, employers may call 1-406-444-9290.
Reports must be submitted within 20 days of the date the employee is hired or
rehired.
What are the Reporting Options?
Telephone
Call the New Hire Reporting Program toll-free at 1-888-866-0327. For the Helena
area, and outside Montana, employers may call (406) 444-9290. Phones will be
staffed between the hours of 8:00 am and 5:00 pm Monday through Friday, except
for state holidays. You may call after hours and simply record your information.
Fax
You may fax a New Hire Report on a phoContentsopy of the Montana NHR form or
fax a copy of the employee's W-4 form by dialing 1-888-272-1990. For the Helena
area, and outside Montana, employers can fax to (406) 444-9290. You will need
to phoContentsopy, as needed, the original preprinted New Hire Reporting form.
Electronic Media
Employers may submit reports on: diskette or using the format outlined in the
section entitled "Format for Electronic Reporting". Employers who wish to submit
forms by modem should contact the New Hire Reporting Program for written instructions
before submission.
Internet
Employers may e-mail new hire reports via the Internet.
E-mail: dbogle@mt.gov
URL: http://www.mt.gov/revenue
Click on For Businesses
Hard Copy
Employers may mail copies of the NHR form, W-4 form or any other reporting form
so long as it clearly delineates the requested information to:
Montana New Hire Reporting Program
P.O. Box 8013
Helena, MT 59604-8013
Regardless of the format used, please make certain that all of the required information
is included. Required W-4 information appears above as well as in bold on the
New Hire Reporting form. For employees with no Social Security number, reports
should be held by the employer until the number is obtained. Incomplete reports
will be returned to the employer for correction.
